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Invitation Manager

Each invitation you create is stored in the Content 2.0 Library. You reach it by clicking on its name in the Invitation Name column in the library.

Clicking on the link displays the Invitation Manager for that invitation. The 4 parts of the invitation are presented in rows of "editable" data, followed by a Test this Invitation button.

Also on the Invitation Manager tool page is Content 2.0 Manager. To view help for it, click here.

Finally, there are links to delete this invitation and to create a new invitation based on this one.

Do You Upload Your Own HTML?

If you're using an HTML editor to create your Web pages, then you need to add the invitation to its associated content page. You do that with an invitation tag. To get your tag, go to the Built-In Functions section of the Upload Your Own HTML tool page.

To have your look and feel remain consistent across all the Content 2.0 pages that SBI! will create, you will also have to build a utility page in your editor using tags that we provide. To see those tags, click here.

Invitation Name and Data

At the top of each invitation, in the gray bar, is the name of the invitation. You named the invitation as the first step to creating it.

Just below the name is the current number of built (approved) submissions for this invitation, and the total number of comments about all its submissions.

The First Row -- The Invitation

If the invitation is active, you'll see a green check mark on the left side of the first row. If it's not active, you'll see a minus sign in that position.

If you can't remember what the invitation is about, a preview will show you what it looks like on a dummy page from your site. If you upload your own HTML, you'll see it on the utility page you created for Content 2.0.

If you decide that you do not want to accept submissions temporarily, you can deactivate an invitation. That will keep existing submissions available for viewing, but the invitation will disappear from the page. Click on the Deactivate link to make the invitation inactive. The green check mark will change to a black minus sign, and the word "Active" will be replaced by "Not Active."

To reactivate an inactive invitation, click on the Activate link. A green check mark will replace the minus sign, and the word "Active" will replace "Not Active." The invitation will then appear again on the page.

Click on Edit if you want to make changes to the lead-in, instructions, and/or other sections of the invitation.

Tips

• If you decide to deactivate an invitation, you may need to add a new headline and some text to introduce and explain the list of submission URLs displayed on the page that displayed the invitation.
• You can use the Deactivate feature with time-sensitive invitations. For example, if you're holding a contest, at the close of the contest simply deactivate the invitation. Links to all submissions then remain on the page, but no one else can enter the contest. See Step 5 of The C2 Guide for other creative ways to use invitations.

The Second Row -- The Thank You Page

If you replaced or customized the default text of the Thank You page (you should customize it to suit each invitation), you'll see a green check mark on the left side of the second row.

To view what your visitors will see after submitting a contribution, preview the page. If you upload your own HTML, you'll see it on the utility page you created for Content 2.0. If you haven't yet uploaded your utility page template, the preview will appear on the default SBI! template for your site.

Edit the page to make any changes to the headline and navigation options, Thank You content, or SBI! promotion. Adding your NavBar is highly recommended.

The Third Row -- AutoConfirm E-mail

If you replaced or customized the default text of the AutoConfirm e-mail your visitor receives, you'll see a green check mark on the left side of the third row.

Preview the message to read what a contributor will receive if she asks to be notified when you accept her submission.

Edit the e-mail to change the Look and Feel, settings or content of the message.

The Fourth Row -- Notification

If you set custom preferences (prefs) for the Notification e-mail you'll receive for every submission, you'll see a green check mark on the left side of the fourth row.

Edit the prefs to change your WebMail e-mail address, add CC's, or make a change to your notificaton option.

The Fifth Row -- Comments and Ratings

The default for each invitation is to have comments and ratings on. If you want only comments, or to have neither comments nor ratings, or change other options for comments, click on edit to make changes.

You can also change the ratings graphics here, from stars to anything you want.

Test This Invitation

To ensure that all parts of your invitation work before you add it to a page, you should test it.

First, submit a contribution (name it Test Submission), including a photo if you have one. Read and accept the Submission Guidelines, and enter the graphic challenge word. On the Thank You page, edit your contribution and click on Click Here to Save Your Changes.

Then set how you want to be notified when the submission is approved. Check the first box. Your Name and Your E-mail Address boxes should appear. Enter your name and address. Click on Set Notifications to complete the Thank You page process.

Once submitted, return to the Library. In that invitation, you'll see "You Have 1 New Submission to Approve." Click on that link. Click on "Test Submission" on the next page. Review the submission. Click on Build It!. You'll see a placeholder page with some information.

Check that you received the AutoConfirm e-mail (as the visitor) and the notification e-mail (as the SBIer) in WebMail, or your ISP account if you have your WebMail redirected.

If all is good, click on the Back button and click on Delete to delete "Test Submission."

Tip

• After clicking on the Set Notifications button on the Thank You page, you're still on the same page. Your contributors will be too. If you haven't added your NavBar on the left, your contributor will have no way to get back to your content pages.

  To add your NavBar in a SiteBuilder-built page, return to the second row in the Content 2.0 Library for that invitation, click edit to open the Thank You tool page, select Yes to add your NavBar to the page, and click on Build It!.

  If you're uploading your pages, you'll need to add the ***NAVBAR*** tag to your utility template, or add custom navigation.

Delete This Invitation

If you decide that you no longer want to accept submissions about a particular topic, you can delete the invitation. Click on Delete this Invitation. On the Delete Confirmation page, confirm that you want to delete the invitation.

If there's at least one submission, the confirmation page will list all content pages that contain that invitation, plus all the current contribution pages built. The invitation will be removed from the content pages containing it, and all contribution and comments pages will be deleted as well.

If you upload your pages, you'll need to remove the invitation tag from each page that displays the invitation.

Tip

• If you want to preserve one or more of the contribution pages, but don't want to keep the invitation, you can...

  • Build regular Web pages with the content from the contribution pages you want to save. Then delete the invitation.

    Or...

  • Deactivate the invitation instead of deleting it. The invitation will disappear from the content page. Then delete any unwanted submission pages using Manage Existing Submissions in the Content 2.0 Manager. The links to the remaining published submission pages will remain at the bottom of your content page. (You'll want to add a headline and perhaps some text to lead your visitors to these links.)

New Invitation Based on This One

If you want to create an invitation based on an existing invitation, go to that invitation, then click on Create New Invitation Based on This One.

SBI! will build an exact copy and add it to the Library. It will have the same name, plus "Copy of" added to it. For example, if the copied invitation is "Favorite Anguilla Restaurant," the copy will be called "Copy of Favorite Anguilla Restaurant."

Edit the invitation to change its name or add/remove any content.

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