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Manage and Edit New Submissions

You were notified that there's a new submission for your invitation. You logged in to Site Central, clicked on the Content 2.0 Library button and scrolled down to the invitation you want to manage. You then clicked on the text link that indicated that you have submissions to approve. That brought you to either a page with a list of new submissions, or directly to the tool page if there was only one new submission.

The first step, before either editing or managing this new submission, is to read it. Read it at least twice, once for a sense of the content, then for typos, grammatical errors, spam, and other problems.

After reading this submission, you'll either delete it (and perhaps ban the author), or accept it. If you accept it, you have the option to edit it before building the page, and the option to include it in your RSS/Blog It! feed.

You also have the chance to preview the page to see how it will appear live on your site.

If you receive a large number of submissions every day, you may soon become confused about which invitation a specific submission is for. To reduce this confusion, we add as part of the headline the name of the invitation to which a submission is attached. At the top of the tool page for each submission, you'll find a three-part headline similar to this...

New Submission...
Title of Submission
Name of Invitation

Managing New Submissions

Managing a new submission involves decisions around deleting or accepting (building) the submission, moving it, and whether to add it to your RSS/Blog It! feed.

Before editing the submission, you may decide to move it. After reading it, you may think that it's better suited to a different invitation.

Or you may decide to delete the submission. Along with deleting comes the option to ban the contributor.

Types of submissions to delete can include...

• a submission unrelated to your invitation
• a deliberate spam submission
• a submission with advertising, and
• one with abusive language.

Reasons for banning a contributor include...

• abusive language
• use of spam
• continually trying to advertise a product or service
• multiple submissions of very poor quality, and
• multiple submissions that aren't related to the focus of the invitation.

Steps To Manage New Submissions

1. Decide whether to accept the submission. Clicks on the Delete button if you decide not to keep it. On the Submission Deleted confirmation page, decide whether to also ban the author by clicking on the Ban Author button.
2. If you decide to keep the submission, move it to a more appropriate invitation (if necessary) and edit it if necessary (see below for details).
3. Next, preview the page to determine that it will display the way you want it.
4. Click on the Yes button if you want to include this new submission's page in your RSS/Blog It! feed.
5. Finally, build the page to accept the submission and put it live on your site.

Tip

• Once you've banned someone, she will still be able to submit another contribution, but it will be deleted from the database immediately and you will not be notified. The visitor will see a thank you page, but no other notifications from you.

Moving New Submissions

If someone submitted a contribution to the wrong invitation (ex., a submission about an Anguilla pizza place in the Best Anguilla Villas invitation), you can move it to that invitation.

If you have the invitation on more than one page, you'll see a listing for each page. You can then choose the new destination page for that submission.

Tip

• You can move a submission and edit it at the same time. Then click on Build It! to build the submission page. This will publish the edited submission in the correct location.

Editing New Submissions

This is your opportunity to fix a contributor's typos, spelling errors, and serious grammar mistakes, and to make any other changes you want. All the edits are done inside the Submission Content section.

Steps To Edit New Submissions

1. Click on the Title edit box to make any corrections or changes.
2. Click on the By (author name) edit box, if needed, and make any corrections. You should leave the author's name (or nickname) "as is" unless it's blatantly obscene or provoking. You may want to ban this contributor if that's the case.
3. Click on the From (city, state/province, and/or country) edit box and make any corrections/changes, if needed.
4. Click on the Delete Image button if you don't approve of the image submitted or if it doesn't suit the audience of your site, or its tone.

5. If no image was submitted, or you delete one as inappropriate or unrelated to the submission, you can upload your own. Click on Browse (Choose File if using Safari) and select the image (.jpg) or graphic (.gif) to upload. Then add a caption. The new photo or graphic can take up to 45 minutes to appear.

   

6. Click on any part of the Entered Text edit box to make necessary corrections and any changes (including bolding certain words by placing them inside square brackets ([ and ]).

Tips

• Although you can edit anything you want, remember that this is your visitor's work. She offered it with the expectation that she would recognize it as hers when she viewed it live. If you edit too much, it may start to read like your work, instead of hers. If you need to edit, do it with a light touch, cleaning up typos and other errors. Let your contributor speak to your other visitors!

• Don't edit the submission to optimize it for on-page criteria, other than to add the invitation page's Specific Keyword to the Title and to the first 150 characters of the submission (if possible). This page will become a "long tail" page that's found for very specific keywords (likely three, four or five word phrases). It also supports the content page that holds the invitation.

  The Title becomes the first keyword in the Meta Keywords tag. If the Title your contributor submitted is long and rambling, shorten it (if possible) to about 5 words. You're not trying to pass Analyze It!. Traffic will come from the long tail of keywords, so don't worry about getting the Title exactly right. But you also don't want a 15 word phrase as your first keyword in the Meta tag.

  The first 150 characters of the submission become the Meta Description and the "blurb" found just below the Title on the invitation page itself. If the submission is less than 150 characters -- likely a question asked as part of a FAQ system -- consider answering the question inside the submission (instead of as a comment), to pad it to at least 500 characters -- about 50 words or so. This will give the Search Engines something to analyze to determine the content of the page.

• If the visitor does not provide her name or location, there will only be the Title, an image (if provided), image caption (if provided), and the text of the submission.

• You cannot edit or change the photo in any way, other than deleting it. (If it's too large, the Content 2.0 system will resize it smaller to fit the maximum width of a submission page.) The Image Caption is deleted along with the deleted image. Once deleted, there is no way to restore the image to the submission.

  You can, however, add a photo if your contributor does not provide one. See this TNT article for help with doing that.

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